Procurement Manager

Accountable for making sure that the goods and services needed for the growth and production target for the business are procured on time and in full. Developing new contracts, examining, and testing existing contracts. Developing inventive and cost-effective procurement strategies. Developing the annual procurement plan. Leading strategic sourcing events using market analysis, strategy development, negotiation / competitive bidding events, supplier selection and supplier management. Collaborating with other departments to ensure clarity of specifications and company expectations. Controlling spend and building a culture of long-term savings. Discovering profitable suppliers and initiating business and organizational partnerships. Collaboration with key internal Company's stakeholders and external suppliers through a robust Supplier Relationship Management. Negotiating with external vendors to secure advantageous terms. Performing risk management for supply contracts and agreements. Overseeing the stores department. Preparing and updating store and procurement SOPs. Ensuring proper storage of goods in line with product recommendations. Safeguarding stores operations through monitoring security protocols and procedures. Management of the bond store warehouse in line with Zimra guidelines.
Preparation of procurement budgets and other management reports

Inventory control (stock take, stock control systems and procedures formulation), local and International procurement ,demand planning, conducting supply chain reviews to determine the most effective and efficient model, importation of more than 1000-line Portfolio of finished goods, calculation of all import dues and arranging for clearance at the port of entry, negotiating contracts with suppliers (defining lines of supply, time frames and strategies), budgeting- preparation of procurement budgets, product costing, training and development of subordinates ,preparation of weekly Sales, Stores and Purchasing reports for the Sales Team & GM, authorise all purchase orders for stock and non-stock items, ensuring proper use of goods and materials for office & warehouse, ensuring compliance with rules and regulations, keeping in touch with suppliers and developing cordial relationships with them, monitoring and tracking movement of shipments from supplier until goods received, managing the vehicle tracking system for all company vehicles, supervision of vehicle maintenance and maintaining the service history, application of import licences and permits from Agricultural Marketing Authority of Zimbabwe, Ministry of Industry and Commerce, Ministry of Agriculture, Medicines Control Authority of Zimbabwe and Veterinary Services in Zimbabwe.

Local and International procurement, authorise all purchase orders for all stock items and services for the business, Importation of more than 250 line Portfolio of finished goods, calculation of all import duties and arranging for clearance, supervision of clearing agent and management of the ZIMRA business partner account, monitor changes in import regulations for imported goods, preparation of export sales documents, application of CD1s to the bank and CD1 acquittals, coordinating and ensuring forecasts are sent to suppliers in time, application and renewal of import permits for registered goods, evaluating and assessing Supplier performance, that is transporters and the clearing agents, ensuring alignment between business needs and Principle capability to supply, monitoring and tracking movement of shipments from supplier until receipt, administer claims of damages and losses in transit with transporter, monitoring and management of co-packer development, finished goods stock management in line with the optimum stockholding.

Daily processing of creditors’ invoices and credit notes into the ledger, Checking invoice castings, filing of invoices and credit notes, matching invoices, delivery notes, goods received vouchers and ensuring they are authorised, preparing the Purchases Control Account, preparing Variance Analysis Reports for use by the Procurement and Costing departments, preparing Cycle Count Adjustment Reports for the Stores Departments, reconciliation of monthly production, carrying out FIFO Valuations for raw materials, preparation of excess stock valuations, preparing costings for different products