Accounts and Administration Officer/ Bookkeeper/ Administrator/ Assistant Accountant/Creditors Clerk

Administrative Responsibilities include:
• Preparing the payroll of the organization.
• Recruitment and Selection.
• Receiving, Greeting and Directing office visitors to appropriate parties.
• Ordering, Storing and Distributing office supplies.
• Handling basic office tasks such as printing, filing, answering emails and phone calls.
• Supervising other staff and delegate responsibilities.
• Entering and updating company, employee and client records.
• Designing filing systems, Keeping records and reports up to date.
• Taking Minutes in meetings.

Accounting/ Bookkeeping Responsibilities include:
• Preparing financial documents such as Quotations, Invoices,
• Facilitate payment of invoices due by sending bill reminders and Contacting Clients to discuss their accounts.
• Managing the flow of cash by Processing, Verifying, Recording and Posting receipts for goods sold or services rendered.
• Checking, verifying invoices and processing payments.
• Reconcile Accounts Receivables and Payables to ensure that all payments are accounted for and properly posted.
• Maintaining Accounts Receivables and Payables Files and updating their records.
• Protecting the business from unintentional overpayments by keeping track of all payments and expenditures including payroll, purchase orders, invoices, etc.
• Paying Creditors in a timely manner and ensuring that the payment is received for outstanding credit.
• Producing weekly and monthly management reports.
• Over sighting the stores procedures by creating a delivery note and invoice specifying the product and the quantity to be dispatched.
• Doing the COSTING of producing products such as mealie meal, grits, beans and salt.
• Computing and Making Regulatory Payments such as Payee and NSSA.
• Liaising with third parties such as auditors
• Maintenance of accounting controls by preparing and recommending appropriate policies and procedures.
• Stock reports monitoring and inventory reconciliation

Also performed the stores procedures (Stores Clerk) during the period of May 2022 to August 2022
Responsibilities include:
• Coordinated equipment repairs and maintenance.
• Procured stock items such as belts, packaging, by preparing of purchase order and receiving the items and kept inventory at optimal levels.
• Produced daily Stock Reports by doing stock take and update the stock movement and balances.
• Diagnosed customer issues and write up replacement orders.
• Dispatching of stock items and Issuing of production supplies such as packaging.
• Converted prospective clients into existing ones.
• Perfomed the manufacturing process making reference to the producion book and received the stocks such as maize grain using SAGE EVOLUTION ERP.

Responsibilities include:
• Invoicing Customers in SAGE EVOLUTION ERP.
• Cash Receipting in SAGE EVOLUTION ERP.
• Receipting Of Electronic Funds.
• Payment Of Suppliers.
• Posting Of Vouchers Into SAGE EVOLUTION ERP.
• Monthly stock takings.
• Filling invoices and receipts for clients.
• Preparing quotations for various clients.
• Capturing daily expenditures, and preparing daily cash reconciliation.
• Managing petty cash.