Job vacancy Executive Assistant / Office Manager

Announced

26 April, 2024

Job Type

Employee

Job Status

Full Time

Job Title

Executive Assistant / Office Manager

Job Location

Harare

Job Presentation

An exciting opportunity has arisen for an Executive Assistant at a leading finance company. As an Office Manager, you will be responsible for the overall performance of the CEO's office through basic and intermediate clerical duties including payroll as indicated by the company's overall strategy.

Experience	5 Years
Education Level	Degree
Qualifications	Degree or Diploma or relevant qualifications with administrative and supervisory experience
Software	Microsoft Office (Word & Excel) and Outlook
Knowledge Of	Clerical Practices and Procedures
Skills To	Communicate well across different levels
Ability To	Attentive to detail

Requirements

Execute various administrative tasks including travel arrangements (Domestic and International – including visa applications, required clearances, accommodation and itinerary planning) for the Executive
Assisting Executive with any personal errands as requested
Utilizing organizational skills to manage schedules and appointments
Answer phone calls, text and WhatsApp messages
Attend meetings to record minutes and distribute them in a timeous manner
Prepare quotations, invoices and receipts for clients
Prepare financial statements, reports, memorandums, and other documents
Maintaining financial records intact and performing basic bookkeeping functions
Maintaining financial records intact and performing basic bookkeeping functions
Assisting in formulating and successfully implementing company policy and strategy
Directing strategy towards the profitable growth and operation of the company
Ensures that the monthly management and staff meetings are held and that the action items arising from these meetings are closed out timeously
Responsible for the purchasing and management of office supplies, equipment and inventory while complying with requirements and budget of the company
Ensures that all operations are in full compliance of the law and the regulatory (RBZ)
Closely monitoring the operating and financial results against planned budget
Handling basic bookkeeping tasks
Filing and retrieving corporate records, documents and reports
Payroll/HR representative